Instructions for Authors for Camera-ready Final Versions
of ACL-02 Conference Papers

These instructions are only for authors of the papers accepted to the ACL-02 conference. Authors for papers for workshops as well as the Student Workshop, see the instructions for your program.

A. Authors must print the Copyright Transfer Agreement, complete it and return it along with their final camera-ready copies to the address given below.

B. Authors of papers dealing with implemented software systems are encouraged to demonstrate their systems as part of the ACL-02 demonstrations program. Interested parties should contact ACL-02 Demonstrations Chair, Ronnie W. Smith, immediately. Although the deadline for submission of demo proposals has elapsed, the demonstrations chair might be able to accommodate proposals from authors of accepted papers. An intent of a demo should be submitted to the demonstration chair before April 15th and the demo proposal by April 17th. Consult the Software Demonstrations Program Page for further details.

C. Papers should be prepared according to the following guidelines:

The maximum length of a paper is 8 pages. Up to two extra pages can be purchased for 250 US$ each; please include a check payable to the Association for Computational Linguistics along with your camera ready copies. Use US-Letter size paper. (If you have significant hardship printing on US-Letter size paper, please send mail to acl02@cs.ualberta.ca) You MUST send us three hardcopies of your paper, printed single-sided. Electronic versions are not an acceptable substitute for the hard copies.

Formatting instructions: Center the title of the manuscript along with authors' names and their complete addresses at the top of the first page. Generally print all text, including titles and figures, in two-column format where each column is 3.15in by 9in and there is a 0.2in space between the two columns. Exceptions to the two-column format include the title and author information at the top of the first page and any full-width figures or tables. Text should be centered on each page. On US-Letter paper, this roughly means leaving 1in margins on left and right sides of each page as well as a 1in margin on the top and the bottom of each page. Type single spaced. Print on only one side of the page. Indent when starting a new paragraph, except the paragraph under a section heading. Use 11 points Times Roman for text, 14 to 16 points for headings and title. Do not print page numbers. Instead, please number the pages clearly on the reverse side, in pencil.

All style files for the submission of the final version are available here. This includes our LaTeX style file acl2002.sty which implements most of the requirements. It is intended for use with the acl.bst BibTeX bibliography style. An MS Word document template is also available. Be warned that use of these files on some systems may produce incorrect results. Therefore, verify that the margins and font size of your output conform to the guidelines. If they do not, you are responsible for making the appropriate adjustments. Some adjustments that may be useful are found here. If you discover some adjustment that we have not listed, please mail us what you have found so that we can add it to our list.

D. Three (3) copies of your final, camera-ready paper must reach us no later than May 13, 2002. Please note that we are working on a short time-line and the papers will need to be sent to the publisher soon after receipt. In order to guarantee that your paper is included in the final proceedings, we ask that you take care to ensure that the paper is RECEIVED by the May 13th deadline. The address for courier services is:

Eugene Charniak
Department of Computer Science
115 Waterman St 4th Floor
Brown Univeristy
Providence, RI, USA, 02912
Phone: 401-863-7636

If you use regular mail, the address is:

Eugene Charniak
Box 1901
Department of Computer Science
Brown University
Providence, RI, USA, 02912

E. The ACL proceedings will also be available on a CD-ROM. Therefore, in addition to the three hardcopies, you are also required to provide a pdf file of your paper. The authors are responsible for ensuring that the suitable fonts are included when necessary in preparing the pdf file. If you are unable to produce a pdf file, please let us know immediately.

The pdf file for the CD-ROM proceedings must also be submitted on or before May 13, 2002. To submit the pdf file, please go on the submission webpage. The login name and password are as follows:

login name: $EMAIL
paper Id: $PAPERID
password: $PASSWORD

F. Any enquiries regarding the submission of camera ready hardcopies or the pdf file should be addressed to acl02@cs.ualberta.ca. Please include your paper id-code in the Subject line of your message.